Your vision is ambitious. Just like ours.
Our people are our success. As one of us, you will contribute to engineering excellence for the high-tech markets of the future, including semiconductors, batteries, pharmaceuticals, biotechnology, and data centers. At Exyte, you will be part of a global community of challenge seekers who are ambitious and passionate about innovation. Together, we will build on our company's long history and keep on leading the way to a better world.
Discover your exciting role
The Project Administrator is responsible for providing support
to Department Leaders. Will coordinate the day-to-day
operations for a department; including but not limited to
scheduling and organizing meetings, tasks, activities and
travel arrangements for leaders.
Explore your tasks and responsibilities
- Supports Department Leaders in the day-to-day operations
for a given department. Proactively identifies opportunities to
remove tasks from Leader's day-to-day activities
- Works closely with Leaders to prioritize, plan, schedule,
and organize meetings, activities and travel. Optimizing
Leader's itinerary and schedule, resolving conflicts internally
and externally
- Assists with positive, timely, professional communication
and presentations for key internal and external stakeholders
- Assists with planning, scheduling, preparing for special
corporate events, group and community meetings, and visits or
meetings with VIP leaders
- Organizes, prepares and maintains accurate and up-to-date
confidential correspondence, documents and files
- Organizes, prepares and manages timely, accurate expense
reports and reimbursement requests
- Maintains action log and suspense files
- Prepares high level reports, compiling data into
comprehensible format and provides information for a Leader's
effective community, internal, and company headquarters
communications
- Researches and procures off-site venues when necessary and
work with staff to coordinate budget, logistics, equipment,
catering, transportation and lodging
- Coordinates interviews for corporate level recruitment
- Provides on-boarding support and assistance for newly hired
personnel
- Other duties as assigned
The information contained in this job description is intended
to describe the essential job functions required of those
assigned to this job. It is not intended to be an exhaustive
list of all responsibilities, duties, knowledge, skills, and
abilities needed to perform the job. Please note that
management retains the right to assign or reassign duties and
responsibilities to this job at any time. The ability to
competently perform all the essential duties of the position,
with or without reasonable accommodation, demonstrated
commitment to effective customer service delivery, integrity,
and the ability to work productively as a member of a team or
work group are basic requirements of all positions at Exyte
Group
Show your expertise
- 5+ years of experience
- Familiar with corporate accounting standards
- Knowledge of Microsoft products (e.g. Word, Excel, Power
Point, Outlook, etc.)
- Must have exceptional communication skills, including
writing and verbal skills to interface effectively with all
levels of leadership and staff (e.g. memo, presentations,
correspondence, and email)
- Ability to work efficiently and possess excellent time
management skills
- Outstanding organizational skills and be detail oriented
- Prior experience in administration support
- Experience in international and domestic travel preferred
- Prior experience in the Construction and/or Engineering
industry preferred
Non-Solicitation: We are not currently accepting
third-party agency candidates for this position. Any agency
candidate submitted to any employee of Exyte may be contacted
by Exyte without obligation to the third party agency.
ExyteGroup is an Equal Employment Opportunity Employer. The ExyteGroup provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.