DEA's Transportation Business Unit is currently recruiting a full-time Project Controls Specialist. The Project Controls Specialist would be responsible for a variety of project-specific duties in a fast-paced professional consulting design firm. This position is ideally located in our Portland, OR, Salt Lake City, UT, or Boise, ID office.

Duties would include the following:

• Demonstrate a high level of customer service when working with both internal and external stakeholders and clients;
• Strong attention to detail, critical thinking and problem solving; taking a task from inception to completion;
• Work with a team to seamlessly collaborate, build trust, develop solutions, and strengthen relationships;
• Superior communication skills and ability to adapt to various communication styles and personalities;
• Ability to compile and analyze data, manage budget/accounting documentation;
• Coordinate with internal team and subconsultants to edit and develop scope and fee;
• Assist project manager with monitoring adherence to scope, fee and change management;
• Prepare project invoices and progress reports, including processing subconsultant invoices;
• Prepare subconsultant agreements and task orders;
• Coordinate with client and project manager to review weekly project charges, track burn rate vs. budget, monitor and advise project manager of overall project status;
• Maintain effective working relationships with client and internal team for steady flow of work and communication, project schedule, and project milestones;
• Support the preparation of the cost-to-complete and earned value report (EVR) for project manager;
• Coordinating and scheduling project meetings, preparing meeting agendas, and preparing and distributing meeting minutes;
• Performing quality reviews of large and small documents such as reports, letters, memos, minutes, etc.;
• Assist in the production and distribution of deliverables to the client (including large technical reports);
• Highly organized with ability to coordinate quality reviews of project deliverables

Basic Qualifications:

• Minimum eight years of experience in project coordination and/or project controls;
• A strong grasp of project management principles and practices;
• Strong leadership skills, capable of managing team and mentoring junior level staff members;
• Experience with prioritizing competing requests and managing multiple deadlines;
• Proficiency in SharePoint, Outlook, Word, Excel, PowerPoint, and Adobe Acrobat or Bluebeam Revu;
• Excellent written and verbal communication skills including proof-reading and editing;
• Experience attending project meetings and preparing meeting summaries;
• Strong interpersonal skills;
• Experience with project contracts and invoicing as well as general accounting practices such as Accounts payable/Accounts receivable (AP/AR);
• Customer service or quality control experience.

Preferred Qualifications:

• Project related experience in an architecture, engineering, or construction firm;
• Additional software skills in Primavera P6, Power BI, ProjectWise, Microsoft Access, and Microsoft Project;
• Experience with 508 compliance documentation;
• Prior experience in supervisory roles.
  

Benefits:

• Medical, Dental, Vision, Disability and Life Insurance
• Health Savings and Lifestyle Spending Account with employer contribution
• Support for continuing education and training opportunities
• Hybrid-friendly work schedule
• Paid Time Off (PTO)/Holiday Pay
• 401k and Employee Stock Ownership Program (ESOP)
• Flexible 9/80 (every other Friday off) work schedule
• Holistic Wellbeing Program with a focus on physical, emotional, financial, career and community health
• Opportunity for growth with support and mentoring to help with professional goals
• Anticipated salary range for this position is $75,000 - $105,000 and is based location and applicable experience

Transportation Jobs with DEA

The increasing complexities of modern transportation include growing demands, aging infrastructure, rising costs, funding challenges, and environmental concerns. Agencies and communities faced with improving their transportation systems must do more with less. From initial investigations through planning, concept development, final design, and construction, DEA responds with solutions that serve today's transportation needs while accommodating tomorrow's growth. Our Transportation Business Unit focuses on four markets; Bridges and Structures, Roads and Highways, Transit and Rail, and Construction Engineering.

Potential office locations include: Portland, OR; Salt Lake City, UT; Boise, ID.